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1 Name.
The Club shall be called BAWBURGH BRIDGE CLUB.
2 Objectives.
The Club shall provide facilities to its members for the playing of
Duplicate Contract Bridge.
3 Headquarters.
The headquarters of the Club shall be situated at Bawburgh Village Hall,
Norfolk
4 Affiliations.
The Club shall be affiliated to the Norfolk Contract Bridge Association
(N.C.B.A.) and the English Bridge Union (E.B.U.).
5 Membership.
5.1 Membership shall be open to all . There will
be a concessionary rate for the annual subscription and table money for juniors
aged under 25 and in full time education.
5.2 Any person wishing to become a member of the club shall apply
for membership by completing and forwarding to the Membership Secretary
such form as may be prescribed from time to time by the committee.
5.3 All applications for membership of the club must be proposed
and seconded by existing members of the club unless the committee decide
otherwise.
5.4 All membership application forms received by the
Membership Secretary shall be displayed in a prominent place at the
headquarters of the club for a minimum period of two weeks.
5.5 Any member wishing to object to an application for
membership should notify the Secretary in writing
5.6 After the expiry of two weeks mentioned above, the committee
shall, as soon as convenient, consider the application for membership, taking
into account any objections notified to the Secretary, and shall promptly notify
the applicant of the acceptance or otherwise of the application. In the event of
an extended delay between committee meetings, the officers of the club are
empowered to deal with the matter informally.
5.7 In declining the application the Committee may give a reason
but shall not be obliged to do so.
5.8 In considering applications for membership, the Committee
shall have regard to the playing facilities available and may from time to time
decide that the club shall be closed to new applications for membership for such
period as it shall decide.
5.9 A member shall cease to be a member of the club immediately
if expelled from the club under the provisions of Clause 15, or if his
resignation in writing is delivered to the Secretary.
5.10 A member whose subscription has not been paid shall cease to
be a member on the expiration of the period of 2 months from the dare on which
the subscription was due for payment.
5.11 A former member of the club, who wishes to rejoin as a
member may do so without the necessity of a formal application for membership,
unless the Committee decides otherwise.
5.12 Members of the club are automatically enrolled as members of the
English Bridge Union and shall abide by its Bye Laws.
6 Officers.
6.1 The Officers of the Club shall be the Chairman,
Secretary and Treasurer.
6.2 No member of the club shall simultaneously hold the office
of more than one Officer of the Club.
6.3 Each of the officers of the club shall be elected at the
Annual General Meeting of the club and shall retire annually at the ensuing
Annual General Meeting but shall be eligible for re-election.
6.4 In the event of a vacancy arising during the year in the office
of any Officer of the Club, the Committee shall choose one of their number to
fill such vacancy until the ensuing Annual General Meeting.
7 Committee.
7.1 The committee shall consist of the officers of the club
together with three other members of the club, namely Competitions, Membership
and Social Secretaries, who shall be elected at the Annual General meeting of
the Club and shall retire annually at the ensuing Annual General Meeting but
shall be eligible for re-election.
7.2 The Committee may from time to time co-opt further members of
the club to serve on the Committee until the ensuing Annual General Meeting,
whether to fill a vacancy arising, or as addition members, except that the total
number of members of the committee, (including Officers ) shall at no time
exceed eight. Co-opted members shall be entitled to participate fully in
the proceedings of the Committee.
7.3 A quorum at meetings of the committee shall be 3 members of
the Committee, including at least one of the officers.
7.4 The committee may from time appoint subcommittees to
undertake on its behalf such aspects of the administration of the club as it
shall think fit. and members of such sub-committees may include member of
the club who are not members of the committee.
7.5 Proceedings of the Committee and of any sub-committee shall
be regulated in such manner as the Committee may from time to time decide.
7.6 The Committee shall make a report to each Annual General
Meeting of the club concerning the affairs of the club since the previous
Annual General meeting.
8 Management.
8.1 The Committee shall manage the affairs of the club, and the Committee
shall have power to determine any issue arising in connection with the affairs
of the club which is not specifically provided for in this Constitution.
8.2 The Committee may from time to time formulate and publish
such rules as it thinks expedient for the efficient and harmonious running of
the club, but in the case of any conflict between such rules and the
constitution, the Constitution shall prevail.
8.3 Any issue of policy determined by the Committee or any rules
published by the Committee may be varied by a resolution of members at a General
Meeting of the club, provided that such resolution is not in conflict with this
constitution and is not retrospective in application.
8.4 In the event of such variation being made, the policy or
rules, as thee case may be, shall not be further varied by the Committee in a
manner inconsistent with the resolution.
9 General Meetings.
9.1 An Annual General Meeting of the club shall be held in each year no
later than four months after the end of the financial year
9.2 A special General Meeting of the club shall be convened
by the Committee if a request for such a meeting, signed by at least ten members
of the club, is delivered to the Secretary, stating the reason for the
meeting, and such meeting shall take place within one month of the receipt of
such request. 9.3 A Special General Meeting of the club may be convened
by the <9.3> A Special General Meeting of the club may be convened by the
Committee on its own imitative at any time.
9.4 All General Meetings of the club shall be held at the
Headquarters of the club unless circumstances arise which render this
impracticable.
9.5 The Chairman, if present, shall chair all General Meetings of
the club, and in his absence, some other member of the Committee shall chair the
meeting.
9.6 Notice of all General Meetings of the club shall be given to
all members of the club no later than two weeks prior to the date fixed
for the meeting.
9.7 Any member may propose a motion to be discussed at a General
Meeting provided that written notice of the proposed motion is delivered to the
Secretary no later than one week prior to the date fixed for the meeting
9.8 The Chairman of the meeting may permit discussion of other business
at a General Meeting if he thinks fit.
9.9 A quorum at a General Meeting of the club shall be ten members present in
person.
9.10 If fifteen minutes after the time fixed for a General Meeting of
the club no quorum shall be present, the meeting shall be adjourned to a
new date (of which the like notice shall be given to members as was required to
be given for the meeting which has been adjourned), and in the case of a
General Meeting which has bee adjourned due to the lack of a quorum ( but not of
a meeting adjourned for any other reason,) sch number of members as are
actually present at the e adjourned meeting shall constitute a quorum.
9.111 Voting at General Meetings of the club shall be by show of hands
and, in the event of parity of voting, the Chairman of the meeting
shall have a second or casting vote.
10 Notices.
10.1 Notice of any Special General Meeting of the club, and of an Annual
General Meeting at which, in the opinion of the Committee, any
business of a no-routine nature is likely to be discussed, shall be given to
members by post or by email to the last address of each member notified to the
Secretary.
10.2 Notice of any Annual General Meeting at which, in the
opinion of the committee, no business of a non-routine nature is like to
be discussed may be given to members either by post or by email to
the last address of each member notified to the Secretary, or by displaying a
notice in a prominent position at the Headquarters of the club.
10.3 Notice of any other matters to be brought to the attention of
members shall be made by displaying a notice in a prominent position at the
Headquarters of the club.
11 Nominations.
11.1 Nominations for the posts of Officers or Committee members
shall be in writing and shall be signed by a Proposer and a Seconder, both of
whom shall be members of the club, and also by the person nominated.
11.1 Nominations must reach the Secretary no later than one week prior to
the date fixed for the Annual General Meeting
12 Subscriptions & Fees.
12.1. Each member of the Club shall pay an annual subscription, the basic amount of which
for the time being shall be decided at the Annual General Meeting of the Club.
Subscriptions shall be due for payment on 1st April in each year in respect of the year to the following 31st March.
Unless the Committee decides otherwise, any member whose subscription remains unpaid after the 30th April shall
cause their membership to lapse and shall pay table money at the rate applicable to visitors until
their subscription has been paid in full.
12.2 Each member of the club, and each guest and visitor, shall pay
table money on each occasion when he plays at the Club, the basic amounts of
which for the time being shall be decided at the Annual General Meeting of the
club.
12.3 The Committee may determine variations on the basic amounts of
subscriptions and table money for members guests and visitors in different
circumstances and may waive subscriptions or table money in the event of
hardship or for any other good cause.
12.4The Annual General Meeting may authorise the committee to increase the
basic amounts of subscriptions and table money prior to the ensuing Annual
General Meeting.
12.5 The committee may determine from time to time the amount of fees
to be charged for use of the equipment of the club , or for any other purpose
for which it is of the opinion that fees ought to be charged.
13 Accounts
13.1 The committee shall arrange for accounts to be prepared n respect
or the financial affairs of the club for each year ending on 31 March.
13.2 The Accounts for each year shall be presented to the Annual
General Meeting of the club for approval.
14 Guests & Visitors
14.1 Any member my invite a guest to play at the club at any time but,
in the event of the playing facilities being inadequate to accommodate all those
who wish to play, priority shall be given to members.
14.2 Visitors may be permitted to play at the club at any time, tut in
the event of he playing facilities being inadequate to accommodate all those who
wish to play, priority shall be given to members and the guests of members.
14.3 The Committee may from time to time place a limit of the number of
occasions on which a non-member (whether a gust or a visitor) may play at the
club without being required to apply for membership
14.4 If such a limit is for the time being in force, a non-member who
has applied for membership shall (subject to available playing facilities) be
permitted to play at he club until his application for membership has been
considered by the Committee, even if the limit imposed by the Committee is
thereby exceeded.
15 Members' Behaviour
15.1 Each member of the club shall be required in connection with the
game of Duplicate Contract Bridge, to conform to the code of Conduct as
published by the club in a separate document.
16 Alterations to the Constitution.
16.1 No alterations shall be made to this constitution except at
a General Meeting of the club
16.2 In order for a resolution to alter this constitution to have
effect, at least two thirds of the voted cast on the resolution must be in
favour
17 Winding Up.
17.1 In order for a resolution that the club shall be wound
up to have effect, at least two thirds of the votes cast on the resolution must
be in favour; this vote to be taken at the General Meeting at which the
resolution is put.
17.2 If a resolution that the club shall be wound up is effectively
passed, the committee shall be responsible for winding up the affairs of the
club, and unless the winding up has been initiated with a view to amalgamating
the club with some other club (in which case any surplus assets and funds may be
transferred to such other club), any surplus assets and funds shall be
transferred to such of the organisations mentioned in clause 17.3 as
may be specified in the resolution initiating the winding up, and if no such
organisation is so specified, to such of those organisations as the committee
may think fit.
17.3 The organisations referred to in clause 17.2 are any registered or
recognised charitable body.
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